Operations / SETUP & MONTHLY CARE
Invoice and payment reconciliation
Bring invoice and payment facts into one operational view while keeping unpaid invoices, refunds and duplicate provider records distinct.
30-minute call. Setup and monthly care scoped together.
At a glance
- Best fit
- Service businesses using both accounting software and a payment processor to track the same projects.
- Tools to assess
- QuickBooks Online, Stripe, Operations dashboard
Available actions depend on your accounts, permissions and integrations.
How it works
Starts when: A connected accounting or payment sync runs.
Read the relevant accounting and payment records for the correct connected accounts.
Link records through stable provider identities and retain their source references.
Apply the agreed accounting authority so the same cash movement is counted once.
Present unresolved matches, voids and changed statuses for review with their history intact.
In practice
Illustrative scenario: a payment appears in both QuickBooks and Stripe; the dashboard preserves both source records and applies the designated accounting authority once.
Illustrative example. We test against your tools, rules and representative cases.
Where your team steps in
The finance owner resolves ambiguous matches and defines reporting policy. The workflow does not independently approve refunds or change accounting judgments.
Setup & monthly care
What to have ready
- Access to the correct connected accounts
- Written authority and matching rules
- A finance reviewer and reconciliation cadence
What happens after launch
We review failed or incomplete runs, maintain agreed connections and adjust approved rules as your process changes.
Your proposal defines the workflow owner, review schedule, support coverage, usage costs and included changes.
Explore operations services and our South Florida service areas.
What we track
Set a baseline with your workflow owner. Review targets against your process and volume.
- Unmatched financial records
- Age of unresolved reconciliation cases
- Duplicate contributions prevented
LET’S MAKE WORK FLOW
Bring us the busywork.
We’ll help you choose a useful first automation.